Job Openings

SHCNM is currently hiring for two positions:

1) Resource Procurement Coordinator

2) Controller

 

Please see the job descriptions below. If you are interested in applying please send a copy of your Resume and a cover letter to info@shcnm.org.

 

Job Title:                                           Resource Procurement Coordinator

FLSA:                                                 Full-Time/Non-exempt

Department:                                     Community Development

Reports To:                                       Chief Programs Officer

Revision Date:                                  March 2024

Pay Rate:                                          Starts at $19.00 per hour

SUMMARY: The Resource Procurement Coordinator is responsible for supporting the resource development, marketing, and communications efforts of Supportive Housing Coalition of New Mexico (SHCNM). Resource development tasks include maintenance of in-kind/gifts program, event management, annual giving, and grants management. Marketing/Communication tasks include publications, newsletters, website, social media, and internal correspondence/ staff announcements/signage, etc. as needed. This is an hourly, full-time position, and is eligible for benefits. Flexible work scheduling and/or telecommute available with President/CEO approval after 30 days.

ESSENTIAL DUTIES AND RESPONSIBILTIES

 

Grants, Contracts, and Fundraising

• Under the direction of the department leadership and in coordination with the Executive team, support and manage the organization’s fundraising strategy, while assisting with the identification and cultivation of prospective donors and stewardship of existing donors
• Coordinate and manage grant efforts including grant research, write grant applications; assist with government contracts, as needed
• Coordinate and manage donor database including donor acknowledgement
• Update and maintain database/s; ensure accurate data entry and timely acknowledgement of in-kind/gifts, grant matrices, NOFA’s and RFQ’s/RFP’s; create reports as required
• Assist with the planning and execution of fundraising events including soliciting sponsors, creating materials, coordinating venues, managing ticket sales, soliciting raffle/silent auction items, creating guest lists, managing check-in/registration, and follow up with sponsors and donors
• Assist the Executive team in organizing information and producing reports
• Other duties as negotiated

Marketing and Communications

• Provide general support to the Executive team with agency-centric communicative needs
• Assist with the organization’s communication and media strategy including a quarterly newsletter, website content, social media, and direct mail and email campaigns
• Communicate with funders/ partners/ donors in person, on the phone, and by email
• Assist with the writing and editing of documents, materials, acknowledgements, brochures, and other written and digital materials as needed including story, photo, and video content

Administrative Support

• Assist with office coverage as needed; welcome visitors and callers in a friendly, warm manner
• Answer general inquiries, provide information about SHCNM services, transfer calls/messages to appropriate staff, and refer to partner agencies, as needed

KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent written and oral communication skills
• Excellent computer skills, including ability to use Microsoft Office products and experience and/or aptitude for database management
• Strong organizational skills and attention to detail
• Ability to function both as a team member and a team leader
• Knowledge of Housing First and Trauma Informed Care preferred

EDUCATION AND/OR EXPERIENCE

• BA/BS from an accredited college or university or four years of equivalent skills and experience
• Minimum 2 years’ experience in developing and implementing fundraising efforts, including annual campaigns, grant writing, grant management, and special events
• Experience with social media
• Experience with professional writing
• Experience working in a social service, non-profit, or housing organization preferred

EMPLOYMENT SCREENING AND COMPLIANCE

• Individual may be required to complete medical examination and background check
• Employee must comply with all operational policies, especially those involving the safety of fellow workers, volunteers, and clients/customers
• Employee must maintain a current and valid driver’s license to perform work duties if position requires activities that require travel by motor vehicle, whether personal or a company car

WORK ENVIRONMENT

• Most essential duties are performed in an office environment with exposure to a variety of business equipment and other pertinent materials normally found in this type of work setting; need to have effective manual dexterity to operate various business equipment
• Work is normally performed in an area permitting partial-to-total privacy

• May occasionally require lifting of various materials and equipment to a maximum of 15 pounds

The work may require travel to other locations throughout the city, state, and country

 

 

                                                                                                                                                                                                                                    

Job Title:                                           Controller

FLSA:                                                 Full-Time/Exempt

Department:                                     Finance

Reports To:                                       Chief Administrative Officer

Revision Date:                                  March 2024

Salary:                                               Starting at $65,000.00/Annually

SUMMARY: Under the direction of the Chief Administrative Officer (CAO), the Controller will plan, manage, and oversee all accounting functions to ensure the financial health of Supportive Housing Coalition of New Mexico (SHCNM) and affiliates. The Controller responsibilities include: performing advanced accounting functions (funder billings, post subsidiary ledger activity, bank statement reconciliations, account analysis, and account reconciliations); assisting the CAO with data entry review (accounts payable, deposits, and other financial data) and other review functions as assigned; works closely with CAO and Finance team in preparing monthly financial analysis and financial reporting to support management and the Board of Directors. The Controller will ensure support and completion of an annual audit by an external accounting firm. This is a salaried, full-time position, and is eligible for benefits. Flexible work scheduling and/or telecommute available with President/CEO approval after 30 days.

 

ESSENTIAL DUTIES AND RESPONSIBILTIES

• Funder Billing – provide final review for city, state, federal and private funder invoices based on each specific contract requirement; enter billing data appropriately into general ledger system; reconcile general ledger activity to funder invoices; obtain necessary review for each invoice prior to submission; appropriately file all invoices and supporting documentation
• Post Subsidiary Ledger Activity - prepare journal entries to record subsidiary ledger activity obtained from property management system and voucher management system month end reports; obtain appropriate review for all journal entries; appropriately file all subsidiary ledger entries and supporting documentation
• Bank Statement Reconciliations – review final bank statement reconciliations for SHCNM and affiliates; identify and resolve all reconciling items by creating or correcting journal entries; obtain appropriate review for all reconciliations; appropriately file all reconciliations and supporting documentation
• Account Analysis - analyze income and expense accounts on a schedule set by the CAO for SHCNM and affiliates; identify and resolve all incorrectly coded transactions by creating or correcting journal entries; obtain appropriate review for all analyses; appropriately file all account analysis documentation
• Account and Grant Reconciliations - reconcile balance sheet accounts on a schedule set by the CAO for SHCNM and affiliates; identify and resolve all incorrectly coded transactions by creating or correcting journal entries; obtain appropriate review for all reconciliations; appropriately file all balance sheet account reconciliation documentation
• Payroll – manage the payroll function to ensure accurate and timely payroll transactions
• Budgets - manage the annual operating budget and budget process for SHCNM and affiliates
• Audits -prepare financial records for independent financial audits for SHCNM and affiliates; coordinate and lead the annual audit process, liaise with external auditors and assess any changes as necessary
• Policies - develop, update and implement business policies, accounting practices and procedures
• Prepare financial analysis and reporting at the request of the CAO
• Prepare monthly financial statement for each SCHNM entity for management and the Board of Directors
• Other duties as negotiated

 

KNOWLEDGE, SKILLS, AND ABILITIES

• In-depth knowledge of generally accepted accounting principles (GAAP)
• Excellent written and oral communications skills
• Excellent typing skills and 10-key by touch
• Strong computer skills with proficiency in Word, Excel, Teams and Outlook
• Proficiency with Micro Information Products (MIP) fund accounting software
• Ability to organize work flow to meet deadlines
• Ability to make and maintain positive working relationships

 

EDUCATION AND/OR EXPERIENCE

• Minimum of five years’ accounting experience required
• Experience with MIP accounting software required
• Experience with fund accounting in a nonprofit environment required
• Experience in preparing financial statements required
• Bachelor’s Degree in Accounting or Finance preferred
• Experience working with multiple affiliates preferred

 

EMPLOYMENT SCREENING AND COMPLIANCE

• Individual may be required to complete medical examination and background check
• Employee must comply with all operational policies, especially those involving the safety of fellow workers, volunteers, and clients/customers
• Employee must maintain a current and valid driver’s license to perform work duties if position requires activities that require travel by motor vehicle, whether personal or a company car

 

WORK ENVIRONMENT

• Most essential duties are performed in an office environment or remote office work environment with exposure to a variety of business equipment and other pertinent materials normally found in this type of work setting; need to have effective manual dexterity to operate various business equipment
• May occasionally require lifting of various materials and equipment to a maximum of 25 pounds
• Work is normally performed in an area permitting partial-to-total privacy

 

 

Identity and Experience Matters

SHCNM’s mission is to end homelessness by providing affordable, permanent, and supportive housing to individuals and families in New Mexico. We see direct parallels between providing trauma-informed care to our participants, and the environment we create for our staff. Diversity, equity, inclusion, and accessibility (DEIA) are more than just boxes to check, or data to collect, we believe DEIA is essential to the quality of our work and to a healthy and safe work environment. We value equity and inclusion across race, color, sex, national origin, sexual orientation, age, religion, disability, gender identity, and lived experience. (U.S. Equal Employment Opportunity Commission; The New Mexico Human Rights Act).